Effective Expense Management with Purchase Orders in QuickBooks Online
In every organization, it's crucial to have a clear process for authorizing and managing expenses. This is particularly important when the person approving the spending is different from the person handling supplier bills. That's where purchase orders come in.
Introducing QuickBooks Online, your solution for hassle-free purchase order management. In this blog, we'll explore the purchase orders feature and how it can simplify your expense tracking.
First, it's important to note that purchase orders are not enabled by default in QuickBooks Online. However, turning them on is a breeze. Simply navigate to Settings -> Expenses -> Purchase Orders and enable the feature.
Once you've activated purchase orders, you'll find them under New Transactions in the Expenses menu. Similar to creating a bill, you'll need to select the supplier and provide item details, quantity, and price. Need to notify the supplier? No problem! QuickBooks Online allows you to send a copy of the purchase order via email with just a few clicks.
But what happens when the supplier's bill arrives? It's important to cross-check it with the authorized purchase order to ensure the price matches. QuickBooks Online makes this process seamless. As you enter the bill, the system prompts you with any available purchase orders. By clicking the Add button, you can easily copy the purchase order details to the bill, simplifying data entry and ensuring accurate amounts.
Incorporating the purchase order feature into your QuickBooks Online workflow adds an extra layer of control over expenses. While manual entry is possible, it becomes tedious and time-consuming when dealing with a large number of transactions. That's where TPSynergy's EDI solution comes in. With EDI (Electronic Data Integration), you can automate the purchase order and bill process. Contact us to learn more about how we can streamline your expense management in QuickBooks Online.
Don't let expense tracking become a headache. Simplify your workflow with QuickBooks Online's purchase order feature and TPSynergy's EDI solution. Take control of your expenses today!
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